MEMORANDUM
TO: Ron Long, Assembly President
Members of the Kenai Peninsula Borough Assembly
THRU: John. J. Williams, Kenai Peninsula Borough Mayor
THRU: Craig Chapman, Finance Director
Mark Fowler, Purchasing and Contracting Officer
FROM: Gary Davis, Roads Director
DATE: May 24, 2006
SUBJECT: Resolution 2006-050 authorizing award of contracts for summer and winter road maintenance in East Region, Units 1, 3, and 4, and in the West Region, Unit 3 for the Road Service Area,
The Kenai Peninsula Borough opened proposals for the above referenced projects on April 27, 2006. The request for proposals was advertised in the Peninsula Clarion on April 6, 10, and 12, 2006 and Homer News and Seward Phoenix Log on April 6 and 13, 2006.
The contracts consist of providing all labor, materials, and equipment to perform summer and winter road maintenance. This is a three-year contract with two additional years at the sole option of the Kenai Peninsula Borough.
The attached resolution requests award of contracts for this work to the highest-ranking proposers. Below are the total estimated annual expenses submitted by each proposal. These contracts are for work performed on an hourly basis and is controlled primarily by weather. The estimated amounts are contingent upon the various maintenance demands of the respective units.
East Region, Unit 1 was the only unit to receive more than one proposal, from both AG & Building Supply and Chumley’s, Inc. AG & Building Supply submitted the highest rated proposal. The RSA evaluation committee has evaluated the proposals consistent with the criteria established in the RFP, and recommendations are as follows:
Region/Unit Contractor Proposal Amount
East, 1 AG & Building Supply $101,830
East, 3 Metco, Inc. $ 95,689
East, 4 Peninsula Excavating $ 83,960
West, 3 Captain Cook Construction $ 91,100
Funding is available in the FY2007 Road Service Area operating budget. Expenditures for the contracts will be charged to account number 236.33950.46910.