MEMORANDUM

TO:                Ron Long, Assembly President

                        Members of the Kenai Peninsula Borough Assembly

THRU:           John J. Williams, Mayor

THRU:           Craig Chapman, Finance Director

                        Mark Fowler, Purchasing and Contracting Officer

FROM:          Gary Davis, Roads Director

DATE:           May 24, 2006

SUBJECT:    Resolution 2006-051; Authorizing Project Cost Allocation and Award of Contracts for 2006 Capital Improvement Projects Grouse Creek Bridge Rehabilitation and Group A.

On April 12, 2006, the Kenai Peninsula Borough solicited bids for the 2006 Capital Improvement Projects (CIP) Grouse Creek Bridge and Group A. The Invitation To Bid for the Grouse Creek Bridge project was advertised in the Peninsula Clarion on April 12, the Seward Phoenix Log and Homer News on April 13, 2006. The invitation to bid for the Group A CIPs was advertised in the Peninsula Clarion April 12, 17, and 19, 2006, and Seward Phoenix Log and Homer News on April 13 and 20, 2006. On the due date of May 4, 2006, bids were received.

Each project was bid separately. The low responsive bid on each project listed below. Attached is a copy of the bid tabulation sheets.

Project No.     Project Name                          # of bids          Low Bidder                     Bid Amount

                                                                        received

E3GRO           Grouse Creek Bridge              4                      D & L Construction        $              119,640.00

C4JIM            Jim Dahler & Arrowhead       4                      Ross Services                                  $148,983.00

S7YUK           Yukon Street & Saber Ave.    3                      Northfield Enterprises     $              99,880.00

W2LAC          LaCross Avenue                     2                      D & L Construction        $              47,130.50

W2BRE          Brewer, Mallette & Auburn   2                      Ross Services                                  $220,071.50

Expenditures for these contracts will be charged to account numbers: 434.33950.E3GRO.43011, 434.33950.C4JIM.43011, 434.33950.S7YUK.43011, 434.33950.W2LAC.43011, and 434.33950.W2BRE.43011.

After the bids were received, the RSA calculated a total cost for each project that includes the design services, contract services, inter-departmental charges, advertising and contingency. Each project’s total cost is:

Project No.                 Project Name                                                  Total Project Cost

E3GRO                       Grouse Creek Bridge                                      $ 157,564.00

C4JIM                        Jim Dahler & Arrowhead                               $ 170,335.00

S7YUK                       Yukon Street & Saber Avenue                       $ 111,096.00

W2LAC                      LaCross Avenue                                             $   74,685.00

W2BRE                      Brewer, Mallette & Auburn                           $ 252,304.00

The total project cost is available in Road Service Area capital improvement budget fund 434.33950.00000.49999 and will be transferred into each project’s contingency accounts. A project budget will then be set up to transfer funds to each project’s design services (49311), contract services (43011), advertising (43310), contingency and inter-departmental charges (61999) accounts.