Kachemak Emergency Service Area (KESA)

Board Meeting

Unapproved Minutes

7 p.m., Thursday, July 6, 2006

McNeil Canyon Station

1.         The meeting was called to order at 7:10 p.m. by chair Paul Pellegrini

2.         Present: Paul Pellegrini, Jeff Middleton, Pat Johnson, Scott Simmons

            Absent: Matt James (excused)

            Also present: Patty Graham, Mary Griswold

3.         Public comment: Patty Graham asked about CERT training at McNeil Canyon Station

4.         Correspondence: none

5.Approval of agenda: by consensus as amended to add Anchor Point Mutual Aid Agreement as 8B and include fuel with purchase order request under 8A,

6.         Approval of minutes of June 8, 2006 meeting: by consensus as presented

7.         Unfinished business:

A. Diamond Ridge Station: approve land purchase resolutions: Mary distributed the purchase resolutions, including CISPRI easement description and costs as prepared by borough land management, for consideration at the July 17 planning commission meeting and August 1 assembly meeting.

MOTION Middleton/Johnson to approve prepared resolutions to purchase White Alice Lots 1 and 2 for the future Diamond Ridge station. Approved 4 yes 0 no 1 absent.

B. Apparatus/Equipment activity and status

            Water tender (Pat): in progress. Deep South is still looking for suitable chassis.

            New ambulance bids are due August 4 (Mary)

            FEMA generator ($29,400), 11 VHF radios ($5,500) (September 06 deadline): Paul reported that we received only one bid for the generator project, from Puffin Electric for about $44,000. We do not have enough money in this project account to award the $44,000. We can purchase the generator direct from Cummins at a savings of about $6,000. Delivery takes 2 months. Puffin verbally agreed to install generator and automatic transfer switch for $17,000. We have enough money in the project account to purchase the generator and place the slab, which is estimated to cost $1000. We can appropriate additional funds from our capital projects fund balance. We can also request a grant amendment to use the radio funds for the generator. The generator is a high priority. The radios are not because HVFD now has enough radios, which was not the case when we applied for this grant. Appropriating additional funds will require at least 2 assembly meetings, which is too long to wait if we want to award the entire package to Puffin and have the generator installed before winter.

MOTION Middleton/Johnson to purchase the generator direct from Cummins provided Puffin agrees in writing to install it and the automatic transfer switch for less than $18,000; request assembly approval to appropriate $12,000 from our capital projects fund balance for the generator project; and to request a grant amendment to use the $5,500 of radio funds for the generator project. Approved 4 yes, 0 no, 1 absent.

            Utility 21 reconfiguration (by June 06): Pat reported that the vehicle is substantially complete. It needs a few lights, but the SCBA fill station and radio are installed.

            E 22 sliding drawer specs from Hi-Tech (Pat): postponed, though the shelf brackets for E 21 are here and Pat will research shelving for that engine.

            FEPP return to Soldotna forestry office (Pat):postponed. Paul will follow up with Forestry to encourage them to pick up the tank and pump.

            UL ladder testing will be August 30; HVFD will collect KES ladders for test

C. McNeil Canyon Station

            Station furniture and equipment installation (Pat): postponed

            Station sign (Pat): postponed

D. Review and approve KES Administrative Assistant job description (Paul): postponed

E. Future vehicle maintenance contract (Paul): postponed

F. Service contract with City of Homer: Paul reported that Colette Thompson is willing to help negotiate but requests direction from the board. General discussion points included KESA input for training and recruitment procedures, clarification of KESA ambulance fee revenue, possibility of a payment formula using a base fee plus pay per call; district response, spit-area contract, etc. To be continued.

G. Heartsine AED placement or return (Pat): by consensus board approved returning the AED to KPEMS because there doesn’t seem to be a good home for it.

H. MOTION Pellegrini/Simmons to accept RFA grant in the amount of $3,650 and allocate $365 match in account 212.51810.00000.48760 Approved 4 yes, 0 no, 1 absent.

8.         New Business:

A. MOTION Pellegrini/Middleton to approve a purchase order to the City of Homer for $3000 vehicle maintenance and $300 vehicle fuel. Approved 3 yes, 0 no, 1 abstain (Pat Johnson conflict of interest), 1 absent.

B. Mutual Aid agreement with Anchor Point: Paul recommended that we develop a mutual aid agreement with Anchor Point Fire Department to strengthen the Diamond Ridge response capability and allow exchange of training equipment.

MOTION Johnson/Simmons to pursue a mutual aid agreement with Anchor Point Fire Department and have Paul work with borough legal, Anchor Point, and HVFD to develop the agreement. Approved 4 yes, 0 no, 1 absent.

9.         Comments of the audience: none

10.       Board comments, announcements, future agenda items:

            KESA handbook (purchasing procedures and authority, job descript., time logs) (Paul)

            Board seat candidate filing period August 1 to 14: all seats except Pat Johnson’s

            Mansfield bladder removal in the fall (Pat)

            Gear stalls, work bench (Pat)

            Mary will be gone from July 26 until September 5

11.       Date and time of next meeting: August 10, 2006 7 p.m. at borough office on Pioneer Ave

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12.       Adjournment: 9:25 p.m.