TO:                Ron Long, Assembly President

                      Members of the Kenai Peninsula Borough Assembly

 

THRU:           John. J. Williams, Kenai Peninsula Borough Mayor

                        Craig Chapman, Finance Director

                        Mark Fowler, Purchasing and Contracting Officer    

FROM:          Gary Davis, Roads Director   

DATE:           August 3, 2006

SUBJECT:    Resolution 2006-073, Authorizing Capital Improvement Project Cost Allocation and Award of Contract For The Spruce Creek Bridge Replacement Capital Improvement Project

 

This resolution is submitted in blank pursuant to KPB 22.40.050 as the bids will be opened August 8, 2006, after the August 4, 2006 packet deadline. After the bids are opened, the administration will provide the pertinent information left in blank in the memo below and the resolution.

On July 25, 2006, the Kenai Peninsula Borough solicited bids for the 2006 Capital Improvement Project Spruce Creek Bridge Replacement. The Invitation To Bid was advertised in the Peninsula Clarion July 23, 26, and 31, 2006, and Seward Phoenix Log on July 27 and August 3, 2006. On the due date of August 8, 2006, bids were received. The low responsive bid on the Spruce Creek Bridge Replacement project is listed below. Attached is a copy of the bid tabulation sheet.

                        Project No.       Project Name              #of bids           Low Bidder                Bid Amount

                                                                                    received

 

                        E3SPR              Spruce Creek Bridge                                                              $                      

                        Expenditure for this contract will be charged to account number: 434.33950.E3SPR.48630.

 

                        After the bids were received, the RSA calculated a total cost for the project that includes the design services, contract services, inter-departmental charges, advertising and contingency. The total project cost for the Spruce Creek Bridge Replacement is $___________________.

 

                        KPB Ordinance 2006-19-09 Accepting and Appropriating State Grant in the Amount of $1,800,000 for Borough-Wide Road Upgrades is to be considered at the August 15, 2006 Assembly meeting. If the ordinance is enacted, and the grant agreement signed by all parties, funds would then be available for the total project cost in the Road Service Area Capital Project account 434.33950.07STP.49999. The project costs will be set up in the project’s contingency account 434.33950.E3SPR.49999. A project budget will then be set up to transfer funds to the project’s design services (49311), contract services (48630), advertising (43310), and inter-departmental charges (61999) accounts.